Job Title: Executive Assistant (EA) to CMD
Reporting To: Chairman & Managing Director (CMD)
 
Role Overview
The Executive Assistant (EA) to the CMD is a high-level support role responsible for managing the CMD’s schedule, communications, and critical business activities. The EA acts as a key liaison between the CMD and internal/external stakeholders, ensuring effective time management, documentation, follow-ups, and strategic support. This role demands exceptional communication skills, confidentiality, multitasking, and a proactive mindset to anticipate and address business needs.
 
Key Responsibilities

1. Calendar & Schedule Management
  • Manage CMD’s daily schedule, appointments, and meetings with efficiency and accuracy.
  • Coordinate internal and external meetings, ensuring agendas are prepared and time is optimized.
  • Anticipate scheduling conflicts and propose suitable solutions.
2. Communication & Coordination
  • Act as a point of contact between CMD and senior leadership, employees, and external parties.
  • Draft, review, and respond to emails and business correspondence on behalf of CMD.
  • Maintain professionalism and discretion in all communications.
3. Documentation & Reporting
  • Prepare reports, presentations, meeting notes, and executive summaries.
  • Ensure timely submission and follow-up of business reports and action items.
  • Maintain organized records of key documents and communication.
4. Travel & Logistics
  • Plan and coordinate national and international travel arrangements including flights, accommodation, visa and transport.
  • Prepare detailed travel itineraries and handle all logistics.
5. Meeting Support & Follow-ups
  • Attend key meetings with CMD as required; take notes and track action items.
  • Ensure follow-ups and deliverables from meetings are completed by respective stakeholders.
  • Assist in planning board meetings, leadership retreats, and key business events.
6. Stakeholder & Confidentiality Management
  • Handle highly confidential information with utmost discretion and professionalism.
  • Build strong working relationships with internal teams, clients, government bodies, and external partners.
7. Strategic & Administrative Support
  • Assist CMD in strategic initiatives, project tracking, and high-level decision-making.
  • Support CMD in preparing for key reviews, business pitches, and public engagements.
  • Take initiative to improve processes and bring efficiency in CMD’s office operations.
Technical Skills Required
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)
  • Knowledge of business correspondence, document formatting, and report writing
  • Exposure to calendar management tools, online collaboration platforms (e.g., Zoom, Teams)
  • Basic understanding of business functions and organizational protocols
Qualifications & Experience
  • Education: Any graduate from a recognized university.
  • Experience: Minimum 10 years of experience in executive support, preferably in a corporate or entrepreneurial environment. Prior experience supporting senior leadership or CMD/CEO is highly desirable.
Job Summary
The Executive Assistant to CMD is a strategic support partner, ensuring smooth functioning of CMD’s day-to-day responsibilities through efficient coordination, documentation, communication, and proactive management. With a blend of administrative excellence and strategic understanding, this role supports key decisions, ensures timely execution, and enhances the effectiveness of the CMD’s office—serving as the right hand to one of the most critical leadership positions in the organization

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