Job Role: Executive – Contracts
Reporting To: Assistant Manager / Manager – Contracts
Role Overview
The Executive – Contracts is responsible for supporting the Contracts team in the creation, management, and administration of work orders, contractor databases, and contractual documentation. The role involves maintaining accurate records, working on ERP systems, and contributing to efficient contract execution and compliance across construction projects.
Key Responsibilities
Resource Bank Management
- Create and maintain a database of contractors with updated details such as capabilities, pricing, and work history.
- Collect and update labour and material rates aligned with market standards and competitor analysis.
- Support benchmarking of contractor pricing and performance data for strategic inputs.
Work Order Management
- Assist in preparing and issuing detailed work orders for subcontractors and vendors.
- Ensure clarity in work order documentation related to scope, timelines, deliverables, and payment terms.
- Coordinate internally to track work order execution and assist in resolving contract-related issues.
Reporting and Documentation
- Maintain accurate and organized records of all contract-related documents, work orders, amendments, and correspondence.
- Assist in preparing regular reports on contract status, liabilities, resource utilization, and key metrics.
- Support document preparation for contract renewals, amendments, and compliance audits.
ERP System Management
- Use ERP platforms (e.g., SAP, Oracle) to manage contract workflows, data entry, and reporting.
- Ensure timely and accurate input of all contract-related data, including work orders, payments, and guarantees.
- Collaborate with finance and procurement teams to maintain alignment in contractual and financial records.
Key Competencies & Skills
- Good understanding of basic contract terms and construction workflows
- Strong organizational and documentation skills
- Proficiency in Microsoft Excel and ERP tools
- Analytical and problem-solving ability
- Clear communication and interpersonal skills
- Attention to detail and ability to work under deadlines
- Team-oriented with a proactive work approach
Qualifications & Experience
Education: Diploma/ Bachelor's degree in Civil Engineering
Experience: Minimum 1 years in project billing and construction industry.
ERP: Minimum 1 years of experience
Summary
The Executive – Contracts will play a supportive yet critical role in ensuring the accuracy and efficiency of the contracts function. This includes maintaining contractor databases, managing work orders, and ensuring reliable documentation and ERP data entry. The role demands a detail-oriented, organized individual who can collaborate effectively with internal teams and external stakeholders to support seamless contract operations.
